Functional Knowledge
- Oversee day-to-day office operations to ensure optimal efficiency and effectiveness.
- Work closely with senior engineering managers in facilitate meeting coordination, communicate with partners and manage their administrative matters.
- Manage office facilities and liaise with the Property Manager regarding security, building access, and repairs.
- Work alongside key managers to optimize office layout and seating arrangements, as well as oversee the procurement of office furnishings.
- In consultation with HR, assist with new employee on-boarding program
- Schedule and organize staff meetings to facilitate information sharing amongst the staff
- Assist in the planning and execution of office events, including coordinating catering arrangements.
- Meeting Management – taking minutes, follow up, and report on progress
- Responsible for managing the Administrative Group in the local office to ensure administrative tasks are completed
People Development
- Support, coach and mentor team to develop their skills and achieve their potential
- Share knowledge and answers questions in an encouraging manner
- Identify opportunities to expose team to new career experiences
- Actively work at building relationships to develop a network of internal contacts
- Identify and discover meaningful ways to recognize team members
- Act as a constant for others to turn to
- Contribute to the development of new areas of expertise at RJC by understanding and remaining current to the market and industry
- Expand knowledge base and areas of functional knowledge through diverse experiences, training and networking
Business
- Maintain existing relationships and foster emerging cross-functional relationships
- Forecast and plan workload for the group based on the project needs and team capacities
- Review team productivity assessing and developing streamlined practices that ensure high levels of service to the business
- Oversee team performance to ensure effectiveness (i.e. team work meets schedules and deliverables)
- Monitor internal business satisfaction levels and ensure that they remain high
- Participate in planning and budgetary activities
Leadership
- Address priorities and resource needs
- Ensure all projects under supervision are progressing on time
- Refine existing or develop new approaches to improve quality of work
- Help other teams in RJC to leverage Administrative services, leveraging your team and looking for opportunities to collaborate
- Provide input, leadership and innovation regarding company issues and policy development
- Complete available Diversity, Equity and Inclusion trainings and frameworks to be a more diverse leader and contribute to team-specific and RJC-wide goals
- Accountable for ensuring the HSE Program is communicated, understood and complied with by all levels of employees; providing employees with required training and equipment; informing employees of health and safety hazards; and ensuring continuous improvement of the overall program
RJC supports your continuous learning and growth. Career paths help identify areas to progress your knowledge and skill set. If you are seeking development, speak to your Leader, HR, or your colleagues to learn more about options to development your career at RJC.